17th October, 2023

How to Be REALLY Productive… Without Losing the Plot

With Graham Allcott

Photo of Graham Allcott

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On this episode

Productivity and time management are difficult at the best of times. But when your job directly affects people’s lives, it can be tricky to make time to get organised, so that we have control over our days, and our inbox isn’t overflowing.

What we need is to manage our attention and make space for what matters. In this episode, Rachel is joined by productivity expert Graham Allcott. Graham shares ways we can prioritise and delegate tasks, make dedicated time for deep work, and get on top of our todo list rather than feel crushed by it.

Cluttered inboxes and disorganised days can lead to more stress, which can impact your work as well as your coworkers’. So listen to this episode for actionable strategies that will help you start each day with more focus, and less overwhelm.

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About the guests

Graham Allcott photo

Reasons to listen

  • To improve your productivity without striving for perfection.
  • To manage your attention and prioritise tasks, especially in high-stress jobs.
  • To learn how to implement a weekly review to stay organised and in control.

Episode highlights


How to Stop Messing About on Your Phone


Managing attention for people in high-stress jobs


Introducing the second brain


Structuring your day


Making space for what matters


Weekly review


The second brain in more detail


What app should I download?


Inbox Zero


Good messaging hygiene for teams


How psychological safety can help when your team is stuck


Team dynamics around timings and deadlines


More email etiquette


CORD model


The end of your todo list


Graham’s three tips

Episode transcript

[00:00:00] Rachel: What’s on your plate for tomorrow. How many emails are in your inbox right now? If these questions bring you out in a rash, the first thing I want to say is don’t panic. This week, I got to sit down with Graham Allcott, author of the bestselling book How to be a Productivity Ninja. Graham’s worked with organizations across the UK and beyond to help them handle email overload, fix meetings and bring in more psychological safety within teams. [00:00:27] Rachel: Productivity doesn’t just mean fitting in more work in less time, because we know we just…

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